If you're applying for a job in Japan, mastering the art of writing a proper Japanese resume (Rirekisho) is crucial. Unlike Western resumes, the Rirekisho follows a traditional format with cultural nuances that significantly influence your chances of getting shortlisted.

In this guide, Team Language Services (TLS) breaks down everything you need to know—from understanding the purpose to avoiding common mistakes—so you can create a professional Japanese resume that stands out.

 Understanding the Purpose of a Rirekisho

The Rirekisho is more than just a summary of your skills and experiences—it reflects your sincerity, discipline, and respect for Japanese work culture. Employers often use it to evaluate not just qualifications but also your personality and fit within their company.

Unlike Western resumes that highlight achievements, a Japanese resume emphasizes chronological career progression and loyalty. It follows a very structured layout, often including personal details not usually found on resumes outside Japan.

For more insights on mastering basic Japanese, check out our guide on Simple Sentences in Japanese to get started with everyday conversations.

 Key Differences Between Japanese Resume and Western Resume

While resumes may serve a universal purpose, the Japanese Rirekisho follows a distinct structure that sets it apart from Western styles.

If you’re used to Western-style CVs, understanding these distinctions will help you transition smoothly.

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Essential Sections of a Rirekisho

A Japanese resume (Rirekisho) follows a formal structure that highlights both professional and personal attributes. Here’s a breakdown of the key sections:

1. Personal Details
   This section includes your full name, passport-size photograph, date of birth, gender, and contact information (address, phone number, and email). Photos are typically required in Japan and should be recent and professional.
    
2. Education (学歴)
   List your academic history in reverse chronological order, starting from high school onward. Japanese resumes traditionally include high school to show a complete educational background.

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1. Employment History (職歴)
   Include all relevant work experience in chronological order with company names, positions held, and start/end dates. Gaps in employment should be clearly explained.
    
2. Qualifications and Licenses (免許・資格)
   Japanese employers value certifications highly. List any language proficiency, IT certifications, or industry-specific licenses that strengthen your profile.
    
3. Commute Time (通勤時間)
   Mention the approximate time it would take for you to travel to the employer’s location. This is unique to Japanese resumes and often considered in hiring decisions.
    
4. Motivation Statement (志望動機)
   This section highlights why you are applying for the role. Be concise and align your goals with the company’s vision and culture. Use formal, polite Japanese if writing in Japanese.
    
5. Special Skills and Hobbies (特技・趣味)
   Share a bit about your personality—skills like playing an instrument, sports, or language learning can show adaptability, teamwork, and discipline.

 Tip: Always fill out every section clearly, neatly, and honestly. Use a Japanese resume template if needed to stay aligned with expected formats.

Curious about the role of JLPT certification in securing a job in Japan? Learn more in our detailed article on JLPT Certification: Is It Necessary for Working in Japan?.

 Formatting Tips for a Professional Rirekisho

To make the right impression in Japan’s job market, presentation matters just as much as content. Follow these formatting tips to ensure your rirekisho looks professional and culturally appropriate:

1. Use a Standard Japanese Resume Template
   Most Japanese employers expect a specific format. Use downloadable templates in Excel or Word, commonly available online. This keeps your resume consistent with local expectations.
    
2. Attach a Formal Photo
   Include a recent ID-size photo (4cm × 3cm) with a plain, white background. Wear formal attire and maintain a neutral expression—this is taken seriously in Japan.
    
3. Stick to a Black-and-White Color Scheme
   Avoid using colors or graphic designs. A clean monochrome layout conveys professionalism and aligns with Japanese resume etiquette.

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1. Use Professional Japanese Fonts
   Choose standard fonts like MS Mincho or MS Gothic. These are widely accepted in Japan and ensure that your text is easy to read.
    
2. Print on A4-Size Paper (If Submitting Physically)
   If you’re handing in a paper resume, use A4-size sheets. Staple the pages neatly and avoid folding unless required.
    
3. Keep It Brief Yet Complete
   Your rirekisho should be no more than two pages. Keep the information concise but make sure you cover all the required sections fully and accurately.

Pro Tip: Use a Japanese resume template to avoid layout errors and maintain the proper structure. This is one of the key Japanese CV writing tips that helps you appear organized and detail-oriented.

These formatting rules help demonstrate respect for Japanese business culture and significantly improve your chances of landing interviews.

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Common Mistakes to Avoid in a Rirekisho

Avoid these frequent errors to make a strong impression with your Japanese resume:

1. No Photo Attached
   A missing photo is seen as incomplete. Always include a professional, formal photo with a plain background.
    
2. Using Casual Language
   Avoid slang or conversational tone in Japanese. Use formal and respectful language throughout the resume.
    
3. Incorrect Dates or Overlapping Jobs
   Ensure your employment and education dates are accurate. Mistakes here can raise red flags for recruiters.
    
4. Leaving Sections Blank
   Don’t skip important sections like motivation or skills—these show your intent and personality.
    
5. Untidy Handwriting
   If handwritten, ensure your writing is clean and legible. Poor handwriting can reflect carelessness.

 Tip: Double-check everything. Even small errors can hurt your chances in Japan’s detail-focused hiring culture.

Want to understand the role of Kanji in the JLPT? Read our in-depth article on the Role of Kanji in JLPT to enhance your preparation.

 Want Expert Help with Your Japanese Resume?

Team Language Services (TLS) specializes in helping candidates create culturally accurate and professional rirekisho for Japanese job applications.

 Visit Us:
2/81-82, 2nd Floor, Lalita Park, Gali No - 2, Laxmi Nagar, New Delhi - 110092

 Call Us: 91 8700956038
  Email: tls@teamlanguages.com

 How to Fill Out a Rirekisho – Quick Tips

Filling out your Japanese resume template correctly is key to impressing potential employers. Here are essential tips:

1. Use Kanji and Kana Appropriately
   Write names, places, and titles in kanji or kana. Only use romaji (Roman letters) when necessary, such as in email addresses.
    
2. Follow Japanese Date Format
   Align all dates using the Japanese style: YYYY年MM月 (e.g., 2025年05月). This format is standard and expected.
    
3. Use Honorific Language (Keigo)
   Show respect in your writing by using polite Japanese. This includes proper keigo and humble expressions.
    
4. Maintain Consistency in Style
   Be consistent with grammar, punctuation, and spacing throughout the resume. Neatness reflects professionalism.

 Tip: A properly filled-out Japan work resume structure sets the tone for your application and builds employer trust from the start.

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Comprehensive Japanese Language Support at TLS

Beyond just resume assistance, TLS provides a complete ecosystem to help you thrive in your Japanese language journey.

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Tailored learning paths to help you crack the JLPT exam, including mock tests, one-on-one mentoring, and exclusive study material.

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FAQs About Writing a Japanese Resume (Rirekisho)

Q1: What is a Rirekisho in English?
A Rirekisho is the Japanese equivalent of a resume or CV. It’s a structured document listing your personal details, education, work history, and more, with a strong emphasis on formality.

Q2: How to convert an English resume to a Japanese resume?
Translation isn’t enough. You need to adapt your content to Japanese standards, use the proper layout, and follow cultural expectations. TLS can help you do this effectively.

Q3: How to build a Japanese resume?
Start by downloading a Japanese resume template, fill in the details as per the sections listed above, and review it thoroughly. TLS provides personalized resume creation support.

Q4: What is the best font for Japanese resume?
Recommended fonts include MS Mincho, MS Gothic, or Yu Mincho. These are clear, formal, and widely used in Japan.

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 Final Thoughts

Writing a Japanese resume (Rirekisho) takes more than just filling out a form. It’s about aligning with the expectations of Japanese employers, showcasing your sincerity, and respecting their hiring traditions.

Whether you’re applying for study, internship, or a full-time job in Japan, Team Language Services (TLS) is here to support you every step of the way—from resume writing to interview success.

 Ready to Build Your Japanese Resume the Right Way?
 Call Now: 91 8700956038 or Email: tls@teamlanguages.com
 Visit: 2/81-82, 2nd Floor, Lalita Park, Laxmi Nagar, New Delhi – 110092

We’re here to help you land your dream job in Japan!