How to Apply for a SSW Visa in Japan from India: Complete Guide 2026
Published: 2026-02-18 06:02:29
Are you an Indian national aspiring to work in Japan? The Specified Skilled Worker (SSW) visa offers an excellent opportunity for skilled professionals to gain international work experience in Japan. Whether you are interested in sectors like nursing, hospitality, construction, or manufacturing, the SSW visa enables foreign workers to live and work in Japan legally for up to 5 years.
This comprehensive guide explains how to apply for a SSW visa in Japan from India, the requirements, the application process, costs, FAQs, and tips for success.
If you are planning to study or work in Japan, you can explore our Japan visa assistance services for complete guidance from documentation to approval: https://www.teamlanguages.com/japan-visa-assistance
What is a Specified Skilled Worker (SSW) Visa?
The Specified Skilled Worker (SSW) visa is a work visa introduced by the Japanese government to fill labor shortages across key industries such as nursing care, construction, hospitality, manufacturing, agriculture, and more. It allows foreign workers with the required skills and basic Japanese language ability to live and work in Japan legally while gaining valuable international experience.
The SSW visa is divided into two categories:
- SSW i (Specified Skilled Worker Type 1)
This category is designed for workers who meet the required Japanese language proficiency and industry-specific skill standards. It is valid for up to 5 years and is the most common option for foreign applicants, including candidates from India.
- SSW ii (Specified Skilled Worker Type 2)
This category is intended for workers with advanced technical skills and experience. It offers more long-term benefits, including the possibility of visa renewal without a fixed limit and the option to bring family members to Japan.
For most Indian candidates starting their journey to work in Japan, SSW i serves as the primary and most accessible entry route, providing a strong foundation for career growth and future opportunities in Japan.
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Key Requirements to Apply for a SSW Visa from India
Before starting your application for a Specified Skilled Worker (SSW) visa, it’s important to make sure you meet the essential eligibility criteria set by the Japanese government. These requirements are designed to ensure that foreign workers can adapt smoothly to the workplace environment and daily life in Japan.
Here’s what you need to qualify:
- Age Requirement
Applicants must be 18 years or older at the time of application. - Health & Fitness
You should be physically and mentally fit to perform job responsibilities in Japan. In some cases, a medical certificate may be required. - Japanese Language Proficiency
You must demonstrate basic Japanese communication skills by passing one of the following exams:- JLPT N4 (Japanese Language Proficiency Test)
- JFT-Basic (Japan Foundation Test for Basic Japanese)
These tests confirm that you can understand workplace instructions and manage everyday conversations in Japan
- Industry-Specific Skill Test
Candidates must pass a skill assessment test related to their chosen sector (such as nursing care, food service, construction, agriculture, or manufacturing). This ensures you have the practical knowledge required for the job.
- Job Offer from a Japanese Employer
You must secure a confirmed employment contract with a Japanese company (known as an accepting organization) in one of the 14 designated SSW industries.
- Certificate of Eligibility (COE)
Your employer in Japan will apply for a Certificate of Eligibility (COE) through the Immigration Services Agency. This document is crucial because it verifies that you meet all requirements to enter Japan for work purposes.
Important Note:
Former Technical Intern Trainees who have successfully completed their training in the same field may be exempt from both the Japanese language and skill tests, making the application process faster and easier for them.
Meeting these requirements is the first major step toward building a successful career in Japan under the SSW visa program.
To understand the eligibility criteria in detail, check our complete guide on the SSW visa Japan age limit and requirements: https://www.teamlanguages.com/blogs/ssw-visa-japan-age-limit
Steps to Apply for a SSW Visa in Japan from India
Applying for a SSW visa requires careful planning and preparation. Here’s a step-by-step guide:
Step 1: Pass Required Tests
- Japanese Language Test
You must demonstrate your Japanese proficiency by passing either:- JLPT N4 – Japanese Language Proficiency Test, Level N4
- JFT-Basic – Japan Foundation Test for Basic Japanese
- Skill Assessment Test
Depending on your chosen sector (e.g., nursing care, manufacturing, hospitality), you must pass the industry-specific skill test.
These tests ensure that foreign workers can perform their duties safely and efficiently in Japanese workplaces.
Step 2: Find a Job & Sign a Contract
Once you pass the tests:
- Look for a job with a Japanese accepting organization in one of the 14 designated industries.
- Sign a formal employment contract.
Top sectors under SSW visa include:
- Nursing care
- Construction
- Agriculture
- Manufacturing
- Hospitality (hotel/restaurant)
Tip: Employers in Japan often assist candidates in preparing for tests and COE applications.
If you want to understand the complete eligibility, benefits, and job sectors, read our detailed guide on the Specified Skilled Worker (SSW) visa in Japan.
Step 3: Obtain Certificate of Eligibility (COE)
The Certificate of Eligibility is a crucial document for your SSW visa application:
- Your Japanese employer applies to the Immigration Services Agency to issue the COE.
- After approval, the original COE is sent to you in India.
Without a COE, your visa application at the Japanese Embassy/Consulate cannot proceed.
Step 4: Apply for SSW Visa at Japanese Embassy/Consulate in India
With the COE in hand, submit your visa application at:
- Embassy of Japan, New Delhi
- Consulate-General of Japan in Mumbai, Kolkata, Chennai, or Bangalore
Documents required for submission:
- Valid passport
- Visa application form
- Recent photograph
- Original Certificate of Eligibility (COE)
- Language and skill test certificates
The embassy will review your application and may conduct a brief interview if necessary.
Step 5: Travel to Japan
Once your visa is approved:
- Collect your visa and prepare for relocation.
- Upon arrival in Japan, you will receive your Residence Card at the airport.
- Register your address at the local municipal office within 14 days.
To understand the total cost and financial requirements, read our complete guide on how much money is required for a Japan student visa: https://www.teamlanguages.com/blogs/money-is-required-for-japan-student-visa
Need Help with Japan Visa or Japanese Language Courses?
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2/81-82, 2nd Floor, Lalita Park, Laxmi Nagar, New Delhi - 110092
Call: 91 8700956038
Email: tls@teamlanguages.com
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How to Process a SSW Visa in Japan?
The process of obtaining a Specified Skilled Worker (SSW) visa involves several important stages, including passing required exams, securing employment, and completing immigration formalities. While it may seem complex at first, following the correct steps in order makes the process smooth and manageable.
Here’s how the SSW visa process typically works:
- Pass the Required Exams
Start by clearing the Japanese language test (JLPT N4 or JFT-Basic) along with the industry-specific skill test for your chosen field. These exams prove that you have the necessary communication ability and technical knowledge to work in Japan. - Secure a Job Offer from a Japanese Employer
Once you meet the test requirements, the next step is to obtain a confirmed job offer from a Japanese company (accepting organization) in one of the approved SSW sectors. You will also sign an official employment contract at this stage. - Employer Applies for Certificate of Eligibility (COE)
Your employer in Japan will submit an application to the Immigration Services Agency to obtain your Certificate of Eligibility (COE). This document is essential because it confirms that you meet the immigration requirements to work in Japan. - Submit Visa Application in India
After receiving the original COE, you can apply for your visa at the Japanese Embassy or Consulate in India by submitting the required documents, including your passport, application form, photographs, and test certificates. - Visa Approval and Travel to Japan
Once your visa is approved, you can travel to Japan and begin your new job. Upon arrival, you will receive your residence card, which allows you to live and work legally in the country.
Processing Time:
On average, the time from COE approval to visa issuance is around 1 to 3 months, depending on embassy workload and document verification. However, the total timeline may vary based on how quickly you complete the earlier steps, such as exams and job placement.
With proper preparation and guidance, the SSW visa process can be completed efficiently, bringing you one step closer to building a successful career in Japan.
Learn the complete eligibility and application process in our MEXT Scholarship guide for Indian students: https://www.teamlanguages.com/blogs/mext-scholarship-indian-students-japan-guide
How Much Does a SSW Visa Cost in Japan?
One of the biggest advantages of the Specified Skilled Worker (SSW) visa is that the application cost is relatively affordable compared to many other international work visa programs. However, candidates should plan for a few additional expenses beyond the visa fee itself.
Here’s a breakdown of the typical costs involved:
- SSW Visa Application Fee (India)
The visa fee at the Japanese Embassy or Consulate in India is usually around ₹3,000 to ₹5,000, although the exact amount may vary slightly depending on the type of entry (single or multiple) and embassy policies. - Japanese Language Test Fee
Applicants must pay for the required language exam, such as JLPT N4 or JFT-Basic. The fee depends on the test provider and location. - Skill Assessment Test Fee
Each industry has its own technical skill examination, and the cost varies by sector. - Documentation & Travel Expenses
Additional costs may include:- Passport or document processing
- Medical check-ups (if required)
- Travel expenses for exams or embassy visits
- Notarization or certification of documents
Overall Investment:
While there are multiple components, the total cost remains reasonable compared to other overseas employment opportunities. This investment provides a legal pathway to work, earn, and build a career in Japan, making it highly worthwhile for skilled candidates seeking international exposure.
Proper planning and guidance from a trusted institute can also help you avoid unnecessary expenses and streamline the process.
Explore Japanese language training with visa support in this complete guide: https://www.teamlanguages.com/blogs/japanese-course-with-japan-visa-support
Turn Your Dream of Japan into Reality!
Join TLS for professional Japanese language training and visa assistance.
📍 2/81-82, 2nd Floor, Lalita Park, Gali No - 2, Laxmi Nagar, New Delhi - 110092
📞 91 8700956038
📧 tls@teamlanguages.com
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How Can I Apply for a Japan Work Visa from India?
Applying for a Japan work visa from India may seem challenging, but when you break it down into clear steps, the process becomes much more manageable. Whether you are applying under the Specified Skilled Worker (SSW) category or another professional visa type, proper preparation and guidance are the keys to success.
Here’s a step-by-step overview to help you understand the process:
- Choose the Right Visa Category
First, determine which visa type suits your qualifications and career goals. Common work visa categories include:- Specified Skilled Worker (SSW)
- Engineer/Specialist in Humanities/International Services
- Highly Skilled Professional
- Check Eligibility Requirements
Make sure you meet the basic criteria, including:- Minimum age requirement
- Physical and mental fitness
- Required educational or technical background
- Japanese language proficiency (if applicable)
- Pass Required Language and Skill Tests
For SSW applicants, passing JLPT N4 or JFT-Basic and the industry-specific skill test is essential. These certifications prove that you can communicate and perform tasks effectively in a Japanese work environment. - Secure a Job Offer from a Japanese Employer
A confirmed job offer is mandatory for most Japan work visas. Once selected, you will sign an employment contract with the Japanese company. - Apply for a Certificate of Eligibility (COE)
Your employer in Japan will apply for the Certificate of Eligibility (COE) through the Immigration Services Agency. This document confirms that you meet immigration requirements and is required for visa submission. - Submit Your Visa Application in India
After receiving the COE, you can submit your visa application to the Japanese Embassy or Consulate in India, along with your passport, photographs, and supporting documents.
With the right preparation, this process can be completed smoothly, opening the door to exciting career opportunities in Japan.
For candidates who need expert support, TLS – The Japanese Language School provides professional guidance for SSW visa applicants, including Japanese language training, exam preparation, and assistance with COE and visa documentation. Their structured approach helps students move confidently from preparation to successful placement in Japan.
Understand the complete step-by-step procedure for Indian students in this Japan student visa guide: https://www.teamlanguages.com/blogs/japan-student-visa-process-for-indian-students
How Long is the Process of a SSW Visa in Japan?
The timeline for obtaining a Specified Skilled Worker (SSW) visa can vary depending on your preparation level, test availability, and employer processing speed. However, for most applicants from India, the complete process from preparation to visa approval typically takes around 4 to 6 months.
Here’s a realistic step-by-step timeline to help you plan better:
| Step | Estimated Duration |
| Japanese Language Test Preparation (JLPT N4 / JFT-Basic) | 1 – 3 months |
| Skill Test Preparation | 1 – 2 months |
| Job Search & Employment Contract | 1 – 2 months |
| Certificate of Eligibility (COE) Application & Approval | 1 – 3 months |
| Visa Processing at Japanese Embassy | 2 – 4 weeks |
Important Factors That Affect Processing Time
- Your current Japanese language level
- Availability of skill test dates
- Speed of employer documentation and COE submission
- Embassy workload and verification procedures
Candidates who already have language certification or prior experience (such as former technical interns) may complete the process faster.
Pro Tip:
Starting your language preparation early and working with experienced guidance can significantly reduce delays and improve your chances of quick visa approval.
With proper planning, dedication, and the right support, you can smoothly complete the SSW visa process and begin your career journey in Japan within a few months.
If you need expert guidance with documentation and application, explore our detailed Japan visa assistance for students support services.
FAQs on SSW Visa Japan from India
Q1. Can I apply for SSW visa without a Japanese language certificate?
A: No, passing JLPT N4 or JFT-Basic is mandatory unless you are a former Technical Intern Trainee in the same field.
Q2. Which industries are eligible under SSW visa?
A: There are 14 designated sectors, including nursing, construction, manufacturing, agriculture, hospitality, and more.
Q3. Can family members accompany SSW visa holders?
A: Currently, SSW i visa holders cannot bring family members. Only SSW ii visa holders may have this option.
Q4. How long can I work on an SSW visa in Japan?
A: The SSW i visa is valid for up to 5 years, with the possibility of renewal within the same category.
Q5. How can TLS help me with SSW visa application?
A: TLS – The Japanese Language School offers:
- Japanese language training (JLPT/JFT prep)
- Skill test guidance
- COE application support
- Visa document preparation assistance
TLS – The Japanese Language School: Your Partner for SSW Visa Success
If you are serious about working in Japan on an SSW visa, TLS is your trusted partner in India. We specialize in:
- Certified Japanese Language Training
- Visa assistance for SSW applicants
- Mock tests for JLPT N4 and JFT-Basic
- Guidance on COE and embassy procedures
Visit Us:
2/81-82, 2nd Floor, Lalita Park, Gali No - 2, Laxmi Nagar, New Delhi - 110092
Call Us: 91 8700956038
Email Us: tls@teamlanguages.com
With TLS, your dream of working in Japan can become a reality with professional guidance and support every step of the way.
Conclusion
Applying for a Specified Skilled Worker (SSW) visa in Japan from India may seem daunting, but with proper preparation, passing the required tests, securing a job, and obtaining your COE, it becomes a smooth and achievable process. Japan offers incredible opportunities for growth, international exposure, and professional development.
Start your journey today, prepare with TLS – The Japanese Language School, and take the first step toward a successful career in Japan!
